May 30, 2023 Regular Meeting Minutes
REGULAR MEETING – VILLAGE OF NORTHVILLE
Tuesday, May 30, 2023
The Village Board met Tuesday, May 30, 2023, at 7:00 PM.
Present: Sue Eckert, Mayor
John Markiewicz, Trustee
Janet Rudd, Trustee
Sue Sedon, Trustee
Kathleen Terwilliger, Trustee
Wendy Reu, Clerk, Recording Secretary
Nathan Matthews, Treasurer
Dan Reidell, DPW Superintendent
Rick Richardson, Chief of Police
Public Attendance – None
Mayor Eckert called the meeting to order at 7:00 p.m. The Pledge of Allegiance was recited.
Motion to approve the minutes of the April 18, 2023 Organizational Meeting was made by Trustee Markiewicz, seconded by Trustee Rudd, and passed by voice vote as follows:
AYE: Trustee Markiewicz, Trustee Rudd, Trustee Sedon, Trustee Terwilliger
NAY: 0
ABSTAIN: 0
Motion to approve the minutes of the April 18, 2023 Regular Meeting was made by Trustee Sedon, seconded by Trustee Markiewicz, and passed by voice vote as follows:
AYE: Trustee Markiewicz, Trustee Rudd, Trustee Sedon, Trustee Terwilliger
NAY: 0
ABSTAIN: 0
PUBLIC ACCESS: No members of the public were present to address the Board.
REPORT OF COMMITTEES:
Police –The police report was filed with the Clerk and read at the meeting. Chief Richardson reports that he is still waiting to hear back from the City of Gloversville and Fulton County on completion of the IMAs. He reported that FC is down to 10 road patrol officers and that the State patrols are down as well. Chief Richardson reported he will be needing a new computer for the office that will accommodate the police software.
Trustee Terwilliger asked if there is police coverage every day and Chief Richardson indicated that there was and that patrols will be increasing for the summer.
Streets – The DPW report was read and is on file at the Clerk’s office. Highway Superintendent Reidell reported that culvert replacement is done on Water Street but he is waiting for the new guard rails to come in before opening the street to traffic. He reported that the crew will begin to widen South Main Street by Encon and trimming of trees in the area to prep for paving of South Main Street from Skiff Road to Ridge Road.
Water – It was reported that usage increased from 1,768,000 gallons in April 2022 to 2,182,000 this year. Water testing and operations were normal.
Code Enforcement- The Code Officer’s report was filed. It was reported that four permits were issued in March.
Dog Control – No report
Joint Youth – Trustee Sedon reported that they have hired 10 counselors, one assistant director, and seven lifeguards. The beach will be open every day, 1-6 p.m. on weekdays and 11 a.m. to 7 p.m. on weekends.
Park Use Requests – There were no park use requests.
Marketing – The Clerk gave a marketing update. She reported Garage Sale weekend was well attended as was the Memorial Day Ceremony. She is actively working on the DOINS celebration being held June 30th and July 1st. Mayor Eckert informed the Board that a visitor had attended garage sale weekend and left a voicemail shortly after, in which she declared her extreme pleasure with her experience in the Village. She indicated she was pleased that the Village was so clean and had amenities such as porta johns. She raved about the local businesses and said we have a beautiful community, and to keep up the good work.
Report of Village Projects – Mayor Eckert reported that we are continuing to move forward with applying for CFA for construction funding for the pedestrian walkway at the spillway. She indicated that the next Project Advisory Committee meeting would be June 23rd.
END OF YEAR CLOSEOUT:
Treasurer Matthews requested the following actions:
Motion to authorize salary increases for all bi-weekly employees to take effect with the second payroll with a pay date falling in June 2023, which encompasses May 27, 2023 through June 9, 2023; and to authorize non-modified accrual of the first payroll with pay date on or after June 1, 2023.
Trustee Markiewicz made a motion to authorize the salary increase for all bi-weekly empolyees as presented by Treasurer Matthews. The motion was seconded by Trustee Sedon and carried by voice vote as follows:
AYE: Trustee Markiewicz, Trustee Rudd, Trustee Sedon, Trustee Terwilliger
NAY: 0
ABSTAIN: 0
Motion to amend the 2022-23 budget by APRA Funds being granted and carried forward as follows:
Increase appropriations by line item A1440.4 – Engineer – $14,400 (total line–24,400)
Increase revenues by line item A4991– Federal Aid – Water Cap. Proj.- $14,400 (total line–14,400)
Trustee Markiewicz made a motion to authorize the salary increase for all bi-weekly empolyees as presented by Treasurer Matthews. The motion was seconded by Trustee Terwilliger and carried by voice vote as follows:
AYE: Trustee Markiewicz, Trustee Rudd, Trustee Sedon, Trustee Terwilliger
NAY: 0
ABSTAIN: 0
END OF YEAR TRANSFERS
Treasurer Matthews requested the following Transfers:
$2,500 To: A1325.1 Clerk/Treasurer – Personal Services
$3,000 To: A3120.4 Police – Contractual Exp.
$5,500 Total From: A1930.4 Judgements & Claims – Contractual Exp.
Reason – to cover end of Expenses
$1,000 To: A1620.1 Buildings – Personal Services
From: A1620.4 Buildings – Contractual Exp.
Reason – to cover end of year payroll
$65,000 To: A5112.4 Cap. Improvements (CHIPS) – Contractual
From: A5120.4 Bridges & Culvert – Contractual
Reason – to cover cost(s) of culvert repairs
$3,200 To: A5142.1 Snow Removal – Personal Services
From: A5142.4 Snow Removal – Contractual Exp.
Reason – to cover allocation
$3,500 To: A9060.8 Health Insurance
From: A9089.8 Retirement Leave Pay
$52,500 To: F5031 Inter-fund Transfer for Water System
From: F9950.9 Cap. Reserve fund for Water System Improvements
Reason: Transfer to reserve
$20,000 To: A5031 Inter-fund Transfer for Street Equipment
From: A9950.903 Cap. Reserve fund for Street Equipment
Reason: Transfer to reserve
$15,000 To: A5031 Inter-fund Transfer for Construction/Reconstruction/Acquisition
From: A9950.906 Cap. Reserve fund for Construction/Reconstruction/Acquisition
Reason: Transfer to reserve
Trustee Markiewicz made a motion to approve the end of year transfers as requested by Treasurer Matthews. The motion was seconded by Trustee Rudd and carried by voice vote as follows:
AYE: Trustee Markiewicz, Trustee Rudd, Trustee Sedon, Trustee Terwilliger
NAY: 0
ABSTAIN: 0
PAYMENT OF BILLS
The monthly financial report was reviewed and bills to be paid from the General Fund in the amount of $ 179,360.91, from the Water Fund in the amount of $ 10,471.56 and from the Joint Youth Fund in the amount of $ 449.24 were presented for payment. Motion to approve payment was made by Trustee Markiewicz, seconded by Trustee Terwilliger and carried by voice vote as follows:
AYE: Trustee Markiewicz, Trustee Rudd, Trustee Sedon, Trustee Terwilliger
NAY: 0
ABSTAIN: 0
OLD BUSINESS:
Mayor Eckert reported that we received official notification of the EV Grant Award to install two charging stations in the municipal parking lot adjacent to Stewarts. It was reported that these would be pay charging stations. Trustee Rudd asked who paid for the chargers that we already have. It was reported they were obtained by grant funding. Trustee Terwilliger asked if the Village supplies the electricity for the chargers in the park and Treasurer Matthews indicated that was the case. Treasurer Matthews indicated the Town pays for the electricity for the chargers at the Bradt Building.
Mayor Eckert scheduled a meeting on June 23rd at 9 a.m. with Trustee Rudd and Highway Superintendent Reidell to discuss snow removal on sidewalks. She said they would be working at drafting a policy and would update the board of their progress.
NEW BUSINESS:
Mayor Eckert presented a request from Rotary for police coverage, porta johns, barricades, cones, and garbage cans for the Woodworking and Fine Arts Weekend July 14th. There was discussion regarding the overnight police coverage Friday and Saturday due to the establishment of a full time department. After discussion, the Board decided to table the Rotary request until the June meeting.
Mayor Eckert presented the renewal for the2024 FC Planning Contract in the amount of $ 400.00. Trustee Sedon made a motion to approve the 2024 FC Planning Contract. The motion was seconded by Trustee Markiewicz and carried by voice vote as follows:
AYE: Trustee Markiewicz, Trustee Rudd, Trustee Sedon, Trustee Terwilliger
NAY: 0
ABSTAIN: 0
Mayor Eckert reported that she, along with Clerk Wendy Reu, attended the NYCOM annual meeting recently. She reported that as part of their planning and zoning updates, NYCOM strongly suggests that municipalities combine their planning and zoning boards. She stated that many municipalities were finding it difficult to attract people to serve on multiple boards. It also cuts down on training costs and often times it streamlines the process for the applicant. The Board felt that was a viable option and Mayor Eckert indicated she would open discussion with the zoning and planning board members.
Mayor Eckert reported that Fall Training School would be held in Lake Placid in September. She stated it is open to any board members that want to attend. Trustee Terwilliger indicated she was leaning toward going to the training. She stated she went last year and found it very informative. The Clerk indicated she would keep the Board informed when registration opens for the training.
PUBLIC COMMENTS: No comments were offered by the public.
It was reported that the June meeting would be held on Monday, June 26th at 5 p.m.
At 8:00 p.m., Mayor Eckert requested to go into Executive Session to discuss pending litigation. She asked the Clerk to attend as well. Trustee Markiewicz made a motion to enter into Executive Session to discuss pending litigation. The motion was seconded by Trustee Rudd and carried by voice vote as follows:
AYE: Trustee Markiewicz, Trustee Rudd, Trustee Sedon, Trustee Terwilliger
NAY: 0
ABSTAIN: 0
The meeting resumed in Regular Session at 8:16 p.m. on a motion from Trustee Markiewicz, seconded by Trustee Sedon, and carried by voice vote as follows:
AYE: Trustee Markiewicz, Trustee Rudd, Trustee Sedon, Trustee Terwilliger
NAY: 0
ABSTAIN: 0
It was reported that no action was taken during Executive Session.
ADJOURNMENT:
There being no further business before the Board, motion was made to adjourn by Trustee Rudd, seconded by Trustee Sedon, and passed by voice vote with no one dissenting. The meeting was adjourned at 8:17 p.m.
Respectfully submitted,
Wendy L. Reu, Clerk
