Meeting Minutes December 18, 2018
REGULAR MEETING – VILLAGE OF NORTHVILLE
Tuesday, December 18, 2018
The Village Board met Tuesday, December 18, 2018 at 7:00 PM at the village offices.
Present: John Spaeth, Mayor
Steve Collins, Trustee
Sue Eckert, Trustee
John Markiewicz, Trustee
Sue Sedon, Trustee
Wendy Reu, Village Clerk
Nathanial Matthews, Treasurer
Mayor Spaeth called the meeting to order at 7:00 p.m. The Pledge of Allegiance was recited.
Motion to approve the minutes of the November 19, 2018 Regular Meeting was made by Trustee Markiewicz, seconded by Trustee Eckert, and passed by voice vote as follows:
Aye: Trustee Collins, Trustee Eckert, Trustee Markiewicz, Trustee Sedon
Nay: 0
Abstain: 0
PUBLIC COMMENTS – Boy Scout John Sira, from Troop 55, presented his proposal for a “Little Library by the Beach” Eagle Scout project. He stated it would be a shelf-based unit attached to the side of the shed that is currently at the beach. Scout Sira it would be operated on a take a book, leave a book principle and it could be utilized by both kids and adults. Mayor Spaeth stated that Highway Superintendent Dan Reidell would be relocating the signs that are currently posted on the side of the shed to make room for the project if it is approved. Mayor Spaeth indicated that Eagle Scout projects are turned over to the municipality after completion and questioned who would maintain the books when the beach is closed for the season. Scout Sira suggested that the books could be put in the shed at the beach during the off season. Trustee Markiewicz asked how the initial supply of books for the project would be obtained. Scout Sira stated he was planning a book drive as part of his project. Trustee Sedon asked how big the structure would be and Scout Sira indicated it be approximately six foot by four foot. After continued discussion, Trustee Eckert made a motion to approve the concept of Scout Sira’s proposed Eagle Scout project and authorized him to move forward with the project. The motion was seconded by Trustee Markiewicz and carried by voice vote as follows:
Aye: Trustee Collins, Trustee Eckert, Trustee Markiewicz, Trustee Sedon
Nay: 0
Abstain: 0
Brian Correll asked the Board if there had been any more consideration given to snowmobile access from the Little Lake. Mayor Spaeth stated that he did speak with Tom Wood who was looking at doing something behind the Timeless. Mayor Spaeth stated that area is steep and whatever was constructed would have to be APA compliant. Mayor Spaeth stated there had been discussion about coming up on the South side of Water Street near the stone wall that borders the park. He stated that there were still plenty of unanswered questions but it is still being discussed
REPORT OF COMMITTEES:
Streets – Trustee Collins read that DPW report provided by Highway Superintendent Dan Reidell.
Mayor Spaeth reported that crew would be using lumber from milled logs to build an overhang on the side of the cold storage building to store sand and other items under it. He stated that Highway Superintendent Dan Reidell was working with Code Officer Ginter and the APA on the addition.
Trustee Sedon reported that the lighted snowflake decoration on the pole by Sacandaga Dog Supply was recently hit by a tractor trailer. It was reported that the fixture was removed.
Mayor Spaeth stated that Highway Superintendent Dan Reidell did some bid work pertaining to a new garbage truck. It was noted that the approximate cost of a 2020 Freightliner was $ 179,000.00. It was reported that Treasurer Matthews was working with Key Bank on a seven year lease to own program. Mayor Spaeth stated that the cost of the vehicle would be shared equally between the Village and the Town and as such, an intermunicipal agreement was drafted for the Town’s consideration at their next meeting. Mayor Spaeth stated that Treasurer Matthews has been working with the Village Attorney, the Comptroller’s office and Key Bank officials to initiate the process.
Mayor Spaeth presented Resolution #10 of 2018 as follows:
LEASE PURCHASE OF GARBAGE TRUCK
A RESOLUTION AUTHORIZING THE ENTERING INTO A LEASE PURCHASE AGREEMENT IN CONNECTION WITH THE ACQUISITION OF A GARBAGE TRUCK/PACKER IN THE PRINCIPAL AMOUNT OF $179,000.00.
WHEREAS the Village of Northville, New York is in need of a garbage truck/packer and has evaluated financing alternatives and determined that a lease/purchase agreement is the best alternative and is therefore in the best interest of the Village;
NOW, THEREFORE, BE IT RESOLVED, by the Village Board of Trustees as follows:
Section 1. The Village Treasurer is hereby authorized to execute a lease/purchase agreement and any other documents required in connection with the financing of a garbage truck/packer at a maximum estimated cost of $179,000.00, which is to be repaid over seven
(7) years.
Section 2. The specific purchase to which this resolution relates is the purchase of a 2020 Freightliner, Model M2112 garbage truck with a Packer Leach 2RII packer attached.
Section 3. All of the applicable provisions of Section 109-b of the General Municipal Law, as same may or do pertain to the purchase which is contemplated herein, are hereby incorporated in and made a part of the subject lease/purchase agreement and all required documents related thereto, with the same full force and effect as if fully set forth at length therein.
Section 4. This resolution shall take effect immediately.
Trustee Markiewicz made a motion to approve Resolution #10 of 2018. The motion was seconded by Trustee Eckert and carried by voice vote as follows:
Aye: Trustee Collins, Trustee Eckert, Trustee Markiewicz, Trustee Sedon
Nay: 0
Abstain: 0
Water – It was reported that usage increased from 2,443,000 gallons in November 2017 to 3,279,000 this year. Water testing and operations were normal.
Mayor Spaeth presented a request by the Clerk to waive the penalty on water account #409 due to extenuating circumstances. It was noted that the check had been written prior to the penalty date but due to failing health and subsequent passing of the account holder, the check was not mailed timely. Trustee Sedon made a motion to waive the penalty on water account # 409. The motion was seconded by Trustee Markiewicz and carried by voice vote as follows:
Aye: Trustee Collins, Trustee Eckert, Trustee Markiewicz, Trustee Sedon
Nay: 0
Abstain: 0
Fire – Fire Department Report for November 2018
| Village of Northville (2) | Standby 1
LZ 1 |
| Town of Northampton (4) | Tree on wires 3
MVA PI 1 |
| Town of Edinburg (2) | Structure Fire 1
MVA 1 |
| Town of Hope (4) | Tree on wires 1 |
| Town of Benson (3 ) | Fire Alarm 2
Tree on wires 1 |
| Mutual Aid Given (6)
Mutual Aid Received (2) |
Total Man-hours reported were 72.23
Code Enforcement – The CEO’s monthly report indicated that four permits were issued in November.
Mayor Spaeth reported that Code Officer Ginter requested a change to the Building Permit Fee Schedule. Code Officer Ginter requested that the verbiage in the Building Permit section state the following: Commercial Use Buildings – Including Alterations. Trustee Eckert made a motion to change the fee schedule verbiage as requested by Code Officer Ginter. The motion was seconded by Trustee Collins and carried by voice vote as follows:
Aye: Trustee Collins, Trustee Eckert, Trustee Markiewicz, Trustee Sedon
Nay: 0
Abstain: 0
Mayor Spaeth reported that Building Inspector Miller has gotten through the first round of all commercial property inspections and will be starting on apartment inspections in January.
Dog Control – No Report
Joint Youth – Nothing to report.
Marketing – No Report
Park Use Requests – None
Zoning Committee – Code Officer Ginter reported that the Committee got through the definitions section of the new Zoning and stated it appeared that the Committee would be getting a final draft to review in February. Mayor Spaeth stated that it would appear that the Board would be receiving a draft from the Committee by April or May.
Tree Commission – No Report
PAYMENT OF BILLS
Bills to be paid from the General Fund in the amount of $ 28,415.35, from the Water Fund in the amount of $ 4,254.52, and from the Trust and Agency fund in the amount of $ 6.39 were presented for payment. Motion to approve payment was made by Trustee Markiewicz, seconded by Trustee Collin, discussed, and carried by voice vote as follows:
Aye: Trustee Collins, Trustee Eckert, Trustee Markiewicz, Trustee Sedon
Nay: 0
Abstain: 0
OLD BUSINESS:
Mayor Spaeth reported that the proposed Landlord Registry and Short Term Rental Law that the Board reviewed for consideration at the previous meeting needed to be reworked. He stated the original idea was to have the Short Term Rental law in Zoning but the Zoning Committee felt it was not the proper place due to enforcement issues. He stated that if the rules were violated they would need to be enforced immediately and Zoning does not allow for that. Mayor Spaeth stated he spoke with the Village Attorney, who drafted Mayfield’s law, and he agreed that it needed to be its own stand alone law. Mayor Spaeth stated that he worked with Monica Ryan, who is assisting the Committee in drafting our new Zoning, and Attorney Greco to develop a draft Property Rental law that encompasses both Short Term Rental and Landlord Registry, a copy of which is before the Board tonight. Trustee Sedon asked how the word would get out to people if and when the law is in place. Code Officer Ginter stated that he would handle the permitting process and registry through BAS. Mayor Spaeth stated that the definitions section was carefully drafted as he didn’t want to put any of the currently operating business in jeopardy with our new definitions. Trustee Collins asked if the definitions that the Zoning Committee is working on would change and it was reported that all the definitions will match. After reviewing the draft, suggestions and revisions were made. After continued discussion, Mayor Spaeth stated he would take the changes proposed and send them to Attorney Greco for his input. He stated that the proposed law would be put into final form and be presented at the January meeting to be considered for adoption at a Public Hearing in February.
Mayor Spaeth gave an updated on the NYSERDA grant. He reported that we were approved for the $ 50,000.00 grant and that he participated in a phone conference on the project last week. He stated that decorative lighting was not included in the project but we could add it for an additional cost. Mayor Spaeth reported that there is approximately $ 31,000.00 in HUD funds that are available to use for any one time community enhancement project, such as decorative lighting. He stated we have until the end of March if were are going to use it for lights. Mayor Spaeth stated we can put better looking fixtures on the existing poles. Trustee Eckert asked who would be able to get us costs for decorative lighting. Mayor Spaeth stated that NYPA can assist us with that. Mayor Spaeth suggested that we could invite NYPA to a meeting to discuss the lighting project if the Board wished. Mayor Spaeth asked the Board to consider what they would like to see for lighting and bring their ideas to the January meeting.
Mayor Spaeth reported that the Waterfront Revitalization Plan was awarded a $ 72,750.00 CFA planning grant in the recent cycle. The Plan would focus on the Little Lake and would include dredging of the Little Lake, a walkway at the spillway and around the Little Lake, and a linear park along Water Street.
NEW BUSINESS:
There was no new business to be brought before the Board.
Trustee Sedon asked about the status of the Senior Housing project. Mayor Spaeth stated that grant funding had been approved yet they had not received the money yet as there is an issue with ownership of the property.
Mayor Spaeth reported that he received a letter from Skyler Wolsey with suggestions to aid the traffic flow in the Village of Northville. Mr. Wolsey suggested locations that stop lights should be implemented. Mayor Spaeth stated he would write a letter to Mr. Wolsey thanking him for the time he put into his letter of suggestions.
ADJOURNMENT:
There being no further business before the Board, motion was made to adjourn by Trustee Markiewicz, seconded by Trustee Collins, and passed by voice vote with no one dissenting. The meeting was adjourned at 8:35 p.m.
Respectfully submitted,
Wendy L. Reu
Clerk
