Meeting Minutes November 19, 2018
REGULAR MEETING – VILLAGE OF NORTHVILLE
Monday, November 19, 2018
The Village Board met Monday, November 19, 2018 at 7:00 PM at the village offices.
Present: John Spaeth, Mayor
Steve Collins, Trustee
Sue Eckert, Trustee
John Markiewicz, Trustee
Sue Sedon, Trustee
Wendy Reu, Village Clerk
Nathanial Matthews, Treasurer
Mayor Spaeth called the meeting to order at 7:00 p.m. The Pledge of Allegiance was recited.
Motion to approve the minutes of the October 16, 2018 Regular Meeting was made by Trustee Markiewicz, seconded by Trustee Collins, and passed by voice vote as follows:
Aye: Trustee Collins, Trustee Eckert, Trustee Markiewicz, Trustee Sedon
Nay: 0
Abstain: 0
PUBLIC COMMENTS – There were no members of the public that wished to address the Board.
REPORT OF COMMITTEES:
Police– Trustee Collins reported that there were 36 complaints handled in October, none of which were criminal. There were 211.5-man hours worked for the month.
Streets – Trustee Collins read that DPW report provided by Highway Superintendent Dan Reidell.
Mayor Spaeth reported to the Board that there is a Lease to Own program that the Village could utilize for purchasing a new garbage truck. It was reported that there is a 7-year payment program and that Treasurer Matthews is currently still researching it. Trustee Eckert asked if there was an advantage to leasing. Mayor Spaeth stated that it equated to dealer financing. He explained that we could lease for 7 years and trade in the vehicle at the end of the lease while it still had approximately 60% of its value left. Mayor Spaeth stated Treasurer Matthews was looking at the same thing for future purchases of other vehicles also. Highway Superintendent Dan Reidell reported he is also researching Freightliner trucks versus International trucks. He stated that some municipalities are having issues with the International engines. Highway Superintendent Dan Reidell stated that the County just purchased a Freightliner truck.
Water – It was reported that usage increased from 2,336,000 gallons in October 2017 to 3,110,000 this year. Water testing and operations were normal.
Trustee Collins asked if we were going to be getting the first batch of new meters installed soon. Mayor Spaeth stated that it was the plan to have them installed during the winter. He explained that Darryl was working with Allen and Palmer and other plumbers in the area to be sure they could handle the volume of meters that needed to be installed.
Fire – Fire Department Report for October 2018
| Village of Northville (3) | Standby 2
Fire Alarm 1 |
| Town of Northampton (0) | |
| Town of Edinburg (2) | Structure Fire 1
Vehicle Fire 1 |
| Town of Hope (1) | Structure Fire 1 |
| Town of Benson (1 ) | MVA 1 |
| Mutual Aid Given (3)
Mutual Aid Received (0) |
Total Man-hours reported were 23
Code Enforcement – The CEO’s monthly report indicated that five permits were issued in October.
Dog Control Officer – Mayor Spaeth provided the Board with copies of a written complaint regarding an issue with a dog at 421 S. First Street. He indicated that this has been an ongoing issue and Vern has been at the property multiple times. As documented in the written complaint, the Sheriff’s department was called to the property. The Clerk is in the process of obtaining the report from the Sheriff’s department. Mayor Spaeth stated that it did not appear that the Sheriff’s department took the dogs from the property so the question was at what point does it become an animal cruelty issue for them. He stated he was hoping for more information when we receive their report. In the meantime, Vern has given the owner a week to decide what she is going to do with the dogs, as she had expressed the intention of giving up the larger dog and only keeping the smaller one.
Joint Youth – Nothing to report.
Marketing – No Report
Park Use Requests – A request was received from Don Wood, Race Director for the Great Sacandaga Half Marathon, to use the Waterfront Park on May 19, 2019, from 7 a.m. to 1 p.m., as a staging area for runners and support staff. Trustee Markiewicz made a motion to approve the use of the park as requested and to waive any fees. The motion was seconded by Trustee Sedon and carried by voice vote as follows:
Aye: Trustee Collins, Trustee Eckert, Trustee Markiewicz, Trustee Sedon
Nay: 0
Abstain: 0
A request was received from Lacy Jacquard to use the Waterfront Park on Saturday, June 8, 2019 from noon through 9 p.m. for a wedding and reception. It was reported there would be music but no alcohol at the event. Ms. Jacquard is aware that they park cannot be closed to the public. After discussion, Trustee Markiewicz made a motion to approve Ms. Jacquard’s request for park use on June 8, 2019 and stated there should be a $ 200.00 deposit fee that would be reimbursable pending park condition, along with requiring a Hold Harmless Agreement and Certificate of Insurance. The motion was seconded by Trustee Eckert and carried by voice vote as follows:
Aye: Trustee Collins, Trustee Eckert, Trustee Markiewicz, Trustee Sedon
Nay: 0
Abstain: 0
Tree Commission – It was reported that all the trees recently purchased had been planted.
PAYMENT OF BILLS
Bills to be paid from the General Fund in the amount of $ 115,261.54, from the Water Fund in the amount of $ 16,741.49, and from the Joint Youth fund in the amount of $ 790.50 were presented for payment. Motion to approve payment was made by Trustee Collins, seconded by Trustee Markiewicz. discussed, and carried by voice vote as follows:
Aye: Trustee Collins, Trustee Eckert, Trustee Markiewicz, Trustee Sedon
Nay: 0
Abstain: 0
OLD BUSINESS:
Mayor Spaeth gave an update on National Grid. He stated they made the adjustments on the lighting inventory discussed last month and have credited the Village $ 8954.17. Since the time of the lighting inventory, a few residents from Lake Avenue, off Water Street, have voiced concerns of a dark corner near the intersection of Water and Lake. He stated the residents said there was a light there that got moved, but National Grid says they only did transformer work on the pole. Mayor Spaeth stated that there needs to be a light at the pole on that intersection and he was working at getting costs to put a light up there. He stated the Village would buy the light, arm, and wiring.
NEW BUSINESS:
Mayor Spaeth presented the 2019 FC Solid Waste Landfill Use Renewal application for the Board’s consideration. After discussion, Trustee Eckert made a motion to renew the agreement for 2019. The motion was seconded by Trustee Collins and carried by voice vote as follows:
Aye: Trustee Collins, Trustee Eckert, Trustee Markiewicz, Trustee Sedon
Nay: 0
Abstain: 0
Treasurer Matthews presented a request to amend the 2018-19 budget by State Education grant received for records management as follows:
Increase appropriations by line item A1460.4 – Records Management – $44,194
Increase revenues by line item A3060 – State Aid – Records Management $44,194
Trustee Sedon made a motion to amend the budget items for State Education grant as requested by Treasurer Matthews. The motion was seconded by Trustee Eckert and carried by voice vote as follows:
Aye: Trustee Collins, Trustee Eckert, Trustee Markiewicz, Trustee Sedon
Nay: 0
Abstain: 0
Mayor Spaeth presented Resolution #9 of 2018 – Ownership and Maintenance of Central Avenue, and gave a brief explanation of the need for the Resolution. He stated that CHIPS funds can only be used to improve streets that are on listed the inventory of streets for funding through CHIPS. He indicated that as the entire length of Central Avenue is not on the inventory list, despite being on the recorded inventory of the streets in the Village per the County maps, the State required that we formally acknowledge ownership and maintenance of the street. As such, the Resolution is as follows:
Whereas the Village of Northville, in 1995, adopted a boundary map of the Village of Northville which included all streets in the Village as per New York Village Law 7-724; and,
Whereas, the Village of Northville adopted Resolution # 13 of 2007, entitled GIS Boundary Map, on November 15, 2007, which approves utilizing the GIS boundary map created by the Fulton County Planning Department to define the boundaries of the Village and all streets in the Village; and,
Whereas, the entire length of Central Avenue in the Village of Northville is designated as a Village street on the 2007 GIS boundary map; and,
Whereas, the entire length of Central Avenue in the Village of Northville was not previously listed on the inventory of streets for funding through Consolidated Local Street and Highway Improvement Program (CHIPS),
Now, Therefore, Be It Resolved, that the Village of Northville accepts ownership and maintenance of the entire length of Central Avenue as defined on the 2007 GIS boundary map of the Village of Northville and,
Be It Further Resolved, that the entire length of Central Avenue is eligible for funding through Consolidated Local State and Highway Improvement Program (CHIPS).
After discussion, Trustee Markiewicz made a motion to approve Resolution #9 of 2018 as presented. The motion was seconded by Trustee Eckert and carried by voice vote as follows:
Aye: Trustee Collins, Trustee Eckert, Trustee Markiewicz, Trustee Sedon
Nay: 0
Abstain: 0
Mayor Spaeth reported that a NYMIR representative visited the office two weeks ago. He indicated they performed an audit of cyber security which only uncovered minimal issues such as passwords. He stated an audit of the highway department was also performed. The highway audit resulted in the need for more paperwork for items such as records of daily checks of trucks and keeping a record of flushing hydrants, both of which has already been implemented by Highway Superintendent Dan Reidell. Mayor Spaeth stated that the need for an audit of stop signs, both during the day and night, needed to be conducted annually. He stated we also need larger stop signs as the signs we currently have are not appropriate size. Mayor Spaeth stated that the Children at Play signs placed around the village are not recognized by NYMIR and they suggested they be removed as they would be an indicator to predators where children may reside.
ADJOURNMENT:
There being no further business before the Board, motion was made to adjourn by Trustee Markiewicz, seconded by Trustee Eckert, and passed by voice vote with no one dissenting. The meeting was adjourned at 8:01 p.m.
Respectfully submitted,
Wendy L. Reu
Clerk
