Minutes Regular Meeting May 16, 2017
REGULAR MEETING – VILLAGE OF NORTHVILLE
Tuesday, May 16, 2017
The Village Board met Tuesday, May 16, 2017 at 7:00 PM at the village offices.
Present: John Spaeth, Mayor
Matthew Ginter, Trustee
John Markiewicz, Trustee
Wendy Reu, Village Clerk, Recording Secretary
Nathanial Matthews, Treasurer
Excused: Debra Ellsworth, Trustee
Sue Sedon, Trustee
Mayor Spaeth called the meeting to order at 7:00 p.m. The Pledge of Allegiance was recited.
Motion to approve the minutes of the April 18, 2017 Budget Hearing was made by Trustee Markiewicz, seconded by Trustee Ginter, and passed by voice vote as follows:
Aye: Mayor Spaeth, Trustee Ginter, Trustee Markiewicz
Nay: 0
Abstain: 0
Motion to approve the minutes of the April 18, 2017 Organizational Meeting was made by Trustee Markiewicz, seconded by Trustee Ginter, and passed by voice vote as follows:
Aye: Mayor Spaeth, Trustee Ginter, Trustee Markiewicz
Nay: 0
Abstain: 0
Motion to approve the minutes of the April 18, 2017 Regular Meeting was made by Trustee Markiewicz, seconded by Trustee Ginter, and passed by voice vote as follows:
Aye: Mayor Spaeth, Trustee Ginter, Trustee Markiewicz
Nay: 0
Abstain: 0
PUBLIC COMMENTS – Brian Correll addressed the Board about courtesy docks for public use. Mayor Spaeth gave a background on the idea for courtesy docks and indicated that Mr. Correll had volunteered to search for docks that could be used. Mr. Correll indicated he looked at the docks that were removed from Lanzi’s and he indicated they wanted $ 300.00 each. Mr. Correll stated he spoke with Dan Bowler and Dan felt they were in poor condition and only worth $ 100.00 each. Mr. Correll said he couldn’t recommend those docks. He did indicate that Captain Nauti’s in Edinburg had seven docks and presented a design for a potential docking system that would cost approximately $ 6,200.00. Trustee Ginter asked about other costs associated with the project such as stairs. Mayor Spaeth indicated that he had discussed the project with NCS Superintendent Ford and it was noted that the capital project will allows for docks at school property. It was indicated that the Village would provide the labor with the assistance of school personnel to clear brush, make a path, construct stairs, etc. Mayor Spaeth stated he doesn’t think the Village is prepared to purchase docks at this time. Trustee Ginter stated when docks were put in, they would have to conform to HRBRRD limits for recreational use, indicated that the current design presented was more of a commercial use.
REPORT OF COMMITTEES:
Police – Mayor Spaeth reported there were 30 complaints handled in April, five of which were criminal.
Mayor Spaeth read a letter from Noah Western, a recent graduate of the Zone 5 Police Academy, thanking the Board for his sponsorship.
Streets – Trustee Ginter reported that the crew continues to pick up leaves and brush every Wednesday and that they would be working to repair catch basins around the Village.
Mayor Spaeth indicated that the GPR (ground penetrating radar) at the Third Street parcel did not detect anything beyond what we already knew was there. He stated that because of historical uses of the property, it was recommended that Phase II be completed. Mayor Spaeth stated he felt the Village should proceed with the second phase. He stated that if we decide to put the property on the open market, full disclosure would be required on our part that there may or may not be contaminants, which could affect the full market value price. He continued by stating that knowing for certain that there is no contamination may pay for itself. He stated that Spectrum provided a quote of $ 1,300.00 to perform Phase II soil sampling at the Third Street Parcel. Discussion ensued, after which Trustee Ginter made a motion to proceed with Phase II for $ 1,300.00. The motion was seconded by Trustee Markiewicz and carried by voice vote as follows:
Aye: Mayor Spaeth, Trustee Ginter, Trustee Markiewicz
Nay: 0
Abstain: 0
Water – It was reported that usage increased from 2,311,000 gallons in April 2016 to 2,662,000 this year. Water testing and operations were normal.
Mayor Spaeth reported that Water Supervisor Roosa would like to start replacing meters and it was indicated that radial read meters would be purchased as they have come down in price.
Fire – Fire Department Report for April 2017
| Village of Northville (3) | Unauthorized burn 1
Legal fire in outside pit 1 LZ 1 |
| Town of Northampton (7) | Legal Burn 2
Wildfire 1 Water in Basement 2 MVA 1 EMS Assist 1 |
| Town of Edinburg (0 ) | |
| Town of Hope (1) | Wildland Fire 1
|
| Town of Benson (0) | |
| Mutual Aid Given (2)
Mutual Aid Received (1) |
Total Man-hours reported were 130.68
Trustee Markiewicz presented applications for two Junior Firefighters to the department and offered a motion for their acceptance. The motion was seconded by Trustee Ginter and carried by voice vote as follows:
Aye: Mayor Spaeth, Trustee Ginter, Trustee Markiewicz
Nay: 0
Abstain: 0
The Fireman’s Association reported they no longer had a need for the 1989 Mack Fire Truck. After discussion, Trustee Markiewicz made a motion to put the 1989 Mack Fire Truck on Auctions International due to non-necessity. The motion was seconded by Trustee Ginter and carried by voice vote as follows:
Aye: Mayor Spaeth, Trustee Ginter, Trustee Markiewicz
Nay: 0
Abstain: 0
Code Enforcement – Mayor Spaeth stated that four permits were issued in April per the Code Enforcement Officer’s monthly report.
Mayor Spaeth reported that Code Enforcement Officer Edwards has identified property maintenance issues around the Village and has started the process of working on them.
Comprehensive Plan – Mayor Spaeth reported that Scott Henze will have a final draft copy for the Board by the end of the month.
Park Use Requests-
03-2017 Merchant’s Association – Americade Kiosk June 5-9, 2017. Motion to approve with fee waived by Trustee Markiewicz, seconded by Trustee Ginter, and carried by voice vote as follows:
Aye: Mayor Spaeth, Trustee Ginter, Trustee Markiewicz
Nay: 0
Abstain: 0
TRANSFERS
Trustee Markiewicz presented a motion to authorize salary increases for all bi-weekly employees to take effect with the first payroll with a pay date falling in June 2017, which encompasses May 20, 2017 through June 2, 2017; and to authorize non-modified accrual of the first payroll with pay date on or after June 1, 2017, as requested by Treasurer Matthews. The motion was seconded by Trustee Ginter and carried by voice vote as follows:
Aye: Mayor Spaeth, Trustee Ginter, Trustee Markiewicz
Nay: 0
Abstain: 0
Treasurer Matthews requested the following Transfers:
$5,000.00
From: A9010.8 State Retirement
To: A1325.1 Clerk/Treasurer – Personal Services
$1,300.00
From: A1420.4 Attorney
To: A1620.2 Buildings – Equipment
$2,700.00
From: J7320.416 Joint Youth – Events
To: J7320.2 Joint Youth – Equipment
$2,500.00
From: A5110.2 Street – Equipment
To: A5110.1 Street – Personal Services
$1,500.00
From: A9010.8 State Retirement
To: A7550.4 Celebrations/Contractual Exp
$2,000.00
From: A5142.402 Snow – Repair/Maint.
To: A8160.402 Refuse – Repair/Maint.
|
|
$5,000.00
From: A9010.8 State Retirement
To: A1325.1 Clerk/Treasurer – Personal Services
$1,300.00
From: A1420.4 Attorney
To: A1620.2 Buildings – Equipment
$2,700.00
From: J7320.416 Joint Youth – Events
To: J7320.2 Joint Youth – Equipment
$2,500.00
From: A5110.2 Street – Equipment
To: A5110.1 Street – Personal Services
$1,500.00
From: A9010.8 State Retirement
To: A7550.4 Celebrations/Contractual Exp
$2,000.00
From: A5142.402 Snow – Repair/Maint.
To: A8160.402 Refuse – Repair/Maint.
Trustee Ginter made a motion to approve the Transfers as presented by Treasurer Matthews. The motion was seconded by Trustee Markiewicz and carried by voice vote as follows:
Aye: Mayor Spaeth, Trustee Ginter, Trustee Markiewicz
Nay: 0
Abstain: 0
|
|
| FROM: | Description | Amount | ||
| A3410.2 | Fire Equipment | $ 7,500.00 | ||
| A3410.401 | Fire Supplies/Materials | $ 9,000.00 | ||
| A3410.408 | Fire Rent | $ 20,000.00 | ||
| TOTAL | $ 36,500.00 | |||
| TO: | ||||
| A9950.901 | Cap Resv Fund Fire Equip | |||
| Trustee Markiewicz made a motion to approve the Cap Reserve Fund Transfer as presented. The motion was seconded by Trustee Ginter and carried by voice vote as follows:
Aye: Mayor Spaeth, Trustee Ginter, Trustee Markiewicz Nay: 0 Abstain: 0
|
||||
$76,500.00
From: A9950.901 Cap. Reserve fund for Fire Equipment
To: A5031 Inter-fund Transfer for Fire Equipment
Reason: Budgeted amount + Increase to put in reserve
| Trustee Markiewicz made a motion to approve the transfer as presented. The motion was seconded by Trustee Ginter and carried by voice vote as follows:
Aye: Mayor Spaeth, Trustee Ginter, Trustee Markiewicz Nay: 0 Abstain: 0
|
|
$26,500.00
From: A9950.903 Cap. Reserve fund for Street Equipment
To: A5031 Inter-fund Transfer for Street Equipment
Reason: Budgeted amount
| Trustee Markiewicz made a motion to approve the transfer as presented. The motion was seconded by Trustee Ginter and carried by voice vote as follows:
Aye: Mayor Spaeth, Trustee Ginter, Trustee Markiewicz Nay: 0 Abstain: 0
|
$10,000.00
From: F9950.9 Cap. Reserve fund for Water System
To: F5031 Inter-fund Transfer for Water System
Reason: Budgeted amount
| Trustee Markiewicz made a motion to approve the transfer as presented. The motion was seconded by Trustee Ginter and carried by voice vote as follows:
Aye: Mayor Spaeth, Trustee Ginter, Trustee Markiewicz Nay: 0 Abstain: 0
|
PAYMENT OF BILLS
Bills to be paid from the General Fund in the amount of $ 13,709.09, from the Water Fund in the amount of $ 1,802.21 and from the Joint Youth fund in the amount of $ 3,100.28 were presented for payment. Motion to approve payment was made by Trustee Markiewicz, seconded by Trustee Ginter, discussed, and carried by voice vote as follows:
Aye: Mayor Spaeth, Trustee Ginter, Trustee Markiewicz
Nay: 0
Abstain: 0
OLD BUSINESS:
Mayor Spaeth discussed the 2010 Zoning Amendment that was made to the Village Code. He stated that it recently came to his attention that the changes to zoning made in that amendment were not filed with the Department of State as they were not done as a Local Law. He stated he had been in contact with Village Attorney Greco and he was reviewing how the amendment was made and would advise us on the best way to proceed.
The proposed Tree Ordinance was again reviewed by the Board. Trustee Ginter stated he would like to have Section 8A stricken from the document. After continued discussion, Trustee Markiewicz made a motion to approve the draft tree ordinance, with Section 8A stricken, and to move forward with Attorney Greco drafting the document for adoption at a future meeting. The motion was seconded by Trustee Ginter and carried by voice vote as follows:
Aye: Mayor Spaeth, Trustee Ginter, Trustee Markiewicz
Nay: 0
Abstain: 0
NEW BUSINESS:
Mayor Spaeth presented a request for reimbursement for Fireman’s flags for the cemeteries. Trustee Markiewicz made a motion to approve $ 146.50 for Fireman’s cemetery flags. The motion was seconded by Trustee Ginter and carried by voice vote as follows:
Aye: Mayor Spaeth, Trustee Ginter, Trustee Markiewicz
Nay: 0
Abstain: 0
Mayor Spaeth presented a request from the Northville Rotary for police coverage, porta johns, barricades, cones, and garbage cans for their annual Woodworking Show July 15th through July 17th. Trustee Ginter made a motion to approve the Rotary request as presented. The motion was seconded by Trustee Markiewicz and carried by voice vote as follows:
Aye: Mayor Spaeth, Trustee Ginter, Trustee Markiewicz
Nay: 0
Abstain: 0
There was a request from the PTO to conduct their annual Bike A Thon and Outdoor Movie Night on June 10th. They requested the streets be barricaded as they had in the past and a police presence. Trustee Ginter made a motion to approve the PTO request. The motion was seconded by Trustee Markiewicz and carried by voice vote as follows:
Aye: Mayor Spaeth, Trustee Ginter, Trustee Markiewicz
Nay: 0
Abstain: 0
The Civic Association requested permission to conduct a Memorial Day parade on May 29th down Main Street, from Reed to Washington. Trustee Markiewicz made a motion to approve the Memorial Day parade. The motion was seconded by Trustee Ginter and carried by voice vote as follows:
Aye: Mayor Spaeth, Trustee Ginter, Trustee Markiewicz
Nay: 0
Abstain: 0
The Civic Association presented a request to conduct the 2017 Doins June 30, 2017 through July 2, 2017, with the parade to be at 1 p.m. on July 1st and fireworks that evening. They were also requesting $ 1800.00 to cover the costs of the Glenville Pipe Band and the Fife and Drum Corp. After discussion, Trustee Ginter made a motion to approve the Doins as requested and to contributed their standard donation of $ 1500.00. The motion was seconded by Trustee Markiewicz and carried by voice vote as follows:
Aye: Mayor Spaeth, Trustee Ginter, Trustee Markiewicz
Nay: 0
Abstain: 0
During the course of the discussion regarding the Doins, it was also brought up that the carnival workers were requesting permission to again park their motor homes on the Third Street property as they have in the past. The Board felt it was ok to allow this for this year.
Mayor Spaeth discussed the potential of constructing public restrooms in the Waterfront Park. He stated that original plan called for municipal bathrooms to be built in the firehouse revision but now that the Fireman’s Association is looking at an addition to the current structure and not a new building, the option is not available. Mayor Spaeth stated he would still like to be able to provide public restrooms and was looking developing a distributed waste system that would benefit businesses in the commercial district. He proposed using part of the Waterfront Park as a common leech field that commercial property owners could hook their septic tanks to. He explained that each business would be responsible for the cost of their own hook up to the shared leech field. After discussion, Trustee Ginter stated he thought it was worth looking into further and the remainder of the Board agreed.
Mayor Spaeth gave an update on the County Wide Sharing meeting that he recently attended.
At 9:15 p.m., Trustee Ginter made a motion to enter into Executive session to discuss a legal issue and a personnel issue regarding employment history. Highway Superintendent Reidell was requested to partake in the session. The motion was seconded by Trustee Markiewicz and carried by voice vote as follows:
Aye: Mayor Spaeth, Trustee Ginter, Trustee Markiewicz
Nay: 0
Abstain: 0
At 9:50 p.m., the meeting was reopened to Regular session on a motion by Trustee Markiewicz, seconded by Trustee Ginter and carried by voice vote as follows:
Aye: Mayor Spaeth, Trustee Ginter, Trustee Markiewicz
Nay: 0
Abstain: 0
Mayor Spaeth reported that no action was taken during Executive session.
ADJOURNMENT:
There being no further business before the Board, motion was made to adjourn by Trustee Ginter, seconded by Trustee Markiewicz, and passed by voice vote with no one dissenting. The meeting was adjourned at 9:51 p.m.
Respectfully submitted,
Wendy Reu
Villa
