Tuesday, September 15, 2015
The Village Board met Tuesday, September 25, 2015 at 7:00 PM at the village offices.
Present: John Spaeth, Mayor Patrick Barnett, Trustee Debra Ellsworth, Trustee Matthew Ginter, Trustee John Markiewicz, Trustee
Excused: Wendy Reu, Village Clerk, Recording Secretary
Mayor Spaeth called the meeting to order at 7:00 pm. The Pledge of Allegiance was recited.
Motion to approve the minutes of the August 25, 2015 Regular Meeting was made by Trustee Markiewicz, seconded by Trustee Ellsworth, and passed by voice vote as follows:
PUBLIC COMMENTS – No members of the public were present to address the Board.
REPORT OF COMMITTEES:
Police – Mayor Spaeth presented the Police report for August 2015. There were eight complaints handled, none of which were criminal. It was reported that 87 man hours were worked for the month.
Streets – Trustee Ginter reported that milling and paving along South Main Street and VanArnam was completed. He indicated that 929 tons of blacktop was trucked in by seven municipalities who volunteered their vehicles which created a savings for the Village. He stated that in the future, the Village would be assisting those municipalities in their paving efforts by assisting with transporting blacktop. Trustee Ginter stated that there are plans to use some of the millings to repair the shoulder of Ridge Road.
Water – It was reported that usage increased from 2,869,000 gallons in August 2014 to 3,285,000 this year. Water testing and operations were normal.
Mayor Spaeth reported that we are looking to do well rehab the first week in October. He indicated that Darryl Roosa had also obtained a bid for repairing the second water tank and was waiting for a second bid. It was noted that the current bid was just over $ 7,000.00, which was within the amount budgeted for the repair.
Mayor Spaeth reported he is also looking at options to schedule one or two valve replacements a year due to our aging infrastructure.
Fire – Fire Department Report for August 2015
Village of Northville (3)
MVA 1
Outside Rubbish Fire 1
Arcing Electrical Equip 1
Town of Northampton (3)
False Alarm 1
MVA 2
Total Man-hours reported were 162
Trustee Markiewicz reported that the Fireman’s Association was looking at getting the footings for the addition in place this fall.
Code Enforcement- Mayor Spaeth presented the Code Enforcement Officer’s report which indicated that six permits were issued from July-September.
Joint Youth – Mayor Spaeth reported that he was working with the Joint Youth Commission Chairperson to set up a meeting to discuss the recent camp season.
Comprehensive Plan- Trustee Markiewicz reported that the group reviewed the public surveys and public input from previous meetings. He indicated the group continues to meet monthly to work on the plan.
TRANSFERS
Treasurer Nathanial Matthews requested the following Transfers:
$2,000.00
From: A5110.402 – Streets- Repair/Maintenance
To: A8160.402– Garbage – Repair/ Maintenance
$4,000.00
From: A1940.4 – Purchase of Land
To: A6989.402– Economic Development
$350.00
From: A9085.8 – Retirement Leave Pay
To: A7510.4– Historian – Contractual Exp.
$1,400.00
From: F8320.404 – Water – Source/Supply Contractual exp.
To: F8310.405– Water – Admin Contractual Exp.
Trustee Ellsworth made a motion to approve the transfers as presented. The motion was seconded by Trustee Barnett and carried by voice vote as follows:
Bills to be paid from the General Fund in the amount of $ 34,444.67, from the Water Fund in the amount of $ 15,364.50, from the Joint Youth Fund in the amount of $ 1,270.65 were presented for payment. Motion to approve payment was made by Trustee Markiewicz, seconded by Trustee Barnett, discussed, and carried by voice vote as follows:
Mayor Spaeth reported that after the previous discussion regarding obtaining the American Legion property to house Fulmont, it was learned that there is a party interested in purchasing the building. He indicated that there is a vacant apartment on Bridge Street, in the former Ordinary building, that would be a good fit to house Fulmont. He indicated that the rent for the apartment is $ 550.00, which did not include heat or electric. It was estimated that heating and utility costs would be approximately $ 150.00. Fulmont was looking to split the cost of the apartment with the Village. Mayor Spaeth indicated that Fulmont would be the lease holder and the Village would contract with them for services within the Village limits at a rate of $ 350.00 per month. Mayor Spaeth stated that Village would be asking Fulmont to approach surrounding municipalities for financial assistance also. After discussion, Trustee Barnett made a motion to allow the Mayor to enter into a contract with Fulmont for services provided within the Village limits at a rate of $ 350.00 per month with the understanding that Fulmont will send letters of requests for financial assistance to surrounding municipalities. The motion was seconded by Trustee Ginter and carried by voice vote as follows:
Mayor Spaeth presented a request from the Knights of Columbus for their annual coin drop on October 10th from 9-1. Trustee Ellsworth made a motion to approve the coin drop as requested by the Knights of Columbus. The motion was seconded by Trustee Markiewicz and carried by voice vote as follows:
Mayor Spaeth presented a request from Search Team 5-1, Inc. for their annual coin drop on October 24th from 10-2. Trustee Ginter made a motion to approve the coin drop as requested by the Search Team 5-1, Inc. The motion was seconded by Trustee Barnett and carried by voice vote as follows:
Mayor Spaeth presented a correspondence from HRBRRD that indicated they were disposing of their current equipment trailer, which would need repairs to be road worthy, and they would like to donate it to the Village. Highway Superintendent Reidell stated the trailer needs electric brakes, which would be approximately $ 1000.00 for parts, but he felt the trailer would be good for the Village to have to carry the backhoe. He also stated that the Town might be willing to contribute and use the trailer at times also. After discussion, Trustee Barnett made a motion to accept the trailer from HRBRRD. The motion was seconded by Trustee Markiewicz and carried by voice vote as follow:
Mayor Spaeth reported that the school Crossing Guard, Jack Barker, had approached Darryl Roosa about filling in for him when he has upcoming appointments. Mr. Roosa is willing to fill in on rare occasions but it was noted that there was no official back up Crossing Guard on file. The Board would look into filling the backup position in the near future.
Mayor Spaeth polled the Board regarding the establishment of Trick or Treat in the Village. He indicated that we typically coordinate with the school. It was noted that their parade is on Friday, the 30th. The general consensus of the Board was to hold Trick or Treat on the 31st, when other municipalities host theirs. Trustee Barnett made a motion to approve either the 30th or 31st, depending on the school’s recommendation and after the Clerk determines what date other municipalities are observing. The motion was seconded by Trustee Markiewicz and carried by voice vote as follows:
Mayor Spaeth reported that the Village needs to declare itself as lead agency for the SEQRA portion of the CFA grant process for the spillway park area. After discussion, Trustee Barnett made a motion to declare the Village as lead agency for the SEQRA process of the CFA grant for the spillway park area. The motion was seconded by Trustee Ginter and carried by voice vote as follows:
Mayor Spaeth reported that he would be attending a meeting with Supervisor Groff in Warrensburg on October 2nd to look into grants for consolidating services for sewers.
Mayor Spaeth reported to the Board that the Community Collaborative Committee was recommending that a marketing/events consultant be hired by the Town and Village to promote all the events that happen around the Town and Village. It was suggested that the position would have an annual salary of $ 10,000.00, with the Town and Village splitting the cost. Mayor Spaeth reported the Village currently has $ 4,000.00 budgeted for the position. Trustee Ellsworth asked what the municipality would get for that amount and Mayor Spaeth indicated that position would be staffed through the Chamber of Commerce and one day a week would be devoted to the position. After continued discussion, Trustee Markiewicz made a motion to hire a marketing/events consultant at a rate of $ 10,000.00 annually, with the Village and Town splitting the fee. The motion was seconded by Trustee Barnett and carried by voice vote as follows:
Trustee Ginter asked about the community bulletin board/ sign on the Village green. He stated that it was a scout project and it didn’t appear to be kept current. Trustee Ginter stated that at this point, the Village should have control over it. Trustee Ellsworth agreed and stated she felt the best way to go about it was contacting the Scout and his parents to get the keys to the sign to upgrade it and take over the maintenance and obligation for it.
Trustee Barnett reported that another Scout project that was recently done, the benches along Main Street, appear very rough and he asked if they were approved by the Board. Mayor Spaeth reported that the Scout approached the Board at a previous meeting with a concept of the project and then nothing was heard from him after that. It was determined that no coordination on the project was made with Highway Superintendent Reidell as requested by the Board.
At 8:15 p.m., Trustee Barnett made a motion to enter into Executive session to discuss personnel issues. The motion was seconded by Trustee Ellsworth and carried by voice vote as follows:
At 8:25 p.m., Trustee Barnett made a motion to resume the meeting in Regular session. The motion was seconded by Trustee Markiewicz and carried by voice vote as follows:
Trustee Markiewicz made a motion to contract with the Town to contribute $ 1,500.00 toward the annual salary of Historian Gail Cramer. The motion was seconded by Trustee Ginter and carried by voice vote as follows:
Trustee Ginter made a motion to make a permanent appointment for Code Enforcement Officer Dave Edwards at a salary of $ 8,000.00, effective October 1, 2015. The motion was seconded by Trustee Ellsworth and carried by voice vote as follows:
There being no further business before the Board, motion was made to adjourn by Trustee Markiewicz, seconded by Trustee Ginter and passed by voice vote with no one dissenting.
Village Board Meeting Notes – September 9, 2015
REGULAR MEETING – VILLAGE OF NORTHVILLE
Tuesday, September 15, 2015
The Village Board met Tuesday, September 25, 2015 at 7:00 PM at the village offices.
Present: John Spaeth, Mayor
Patrick Barnett, Trustee
Debra Ellsworth, Trustee
Matthew Ginter, Trustee
John Markiewicz, Trustee
Excused: Wendy Reu, Village Clerk, Recording Secretary
Mayor Spaeth called the meeting to order at 7:00 pm. The Pledge of Allegiance was recited.
Motion to approve the minutes of the August 25, 2015 Regular Meeting was made by Trustee Markiewicz, seconded by Trustee Ellsworth, and passed by voice vote as follows:
PUBLIC COMMENTS – No members of the public were present to address the Board.
REPORT OF COMMITTEES:
Police – Mayor Spaeth presented the Police report for August 2015. There were eight complaints handled, none of which were criminal. It was reported that 87 man hours were worked for the month.
Streets – Trustee Ginter reported that milling and paving along South Main Street and VanArnam was completed. He indicated that 929 tons of blacktop was trucked in by seven municipalities who volunteered their vehicles which created a savings for the Village. He stated that in the future, the Village would be assisting those municipalities in their paving efforts by assisting with transporting blacktop. Trustee Ginter stated that there are plans to use some of the millings to repair the shoulder of Ridge Road.
Water – It was reported that usage increased from 2,869,000 gallons in August 2014 to 3,285,000 this year. Water testing and operations were normal.
Mayor Spaeth reported that we are looking to do well rehab the first week in October. He indicated that Darryl Roosa had also obtained a bid for repairing the second water tank and was waiting for a second bid. It was noted that the current bid was just over $ 7,000.00, which was within the amount budgeted for the repair.
Mayor Spaeth reported he is also looking at options to schedule one or two valve replacements a year due to our aging infrastructure.
Fire – Fire Department Report for August 2015
Outside Rubbish Fire 1
Arcing Electrical Equip 1
MVA 2
Total Man-hours reported were 162
Trustee Markiewicz reported that the Fireman’s Association was looking at getting the footings for the addition in place this fall.
Code Enforcement- Mayor Spaeth presented the Code Enforcement Officer’s report which indicated that six permits were issued from July-September.
Joint Youth – Mayor Spaeth reported that he was working with the Joint Youth Commission Chairperson to set up a meeting to discuss the recent camp season.
Comprehensive Plan- Trustee Markiewicz reported that the group reviewed the public surveys and public input from previous meetings. He indicated the group continues to meet monthly to work on the plan.
TRANSFERS
Treasurer Nathanial Matthews requested the following Transfers:
$2,000.00
From: A5110.402 – Streets- Repair/Maintenance
To: A8160.402– Garbage – Repair/ Maintenance
$4,000.00
From: A1940.4 – Purchase of Land
To: A6989.402– Economic Development
$350.00
From: A9085.8 – Retirement Leave Pay
To: A7510.4– Historian – Contractual Exp.
$1,400.00
From: F8320.404 – Water – Source/Supply Contractual exp.
To: F8310.405– Water – Admin Contractual Exp.
Trustee Ellsworth made a motion to approve the transfers as presented. The motion was seconded by Trustee Barnett and carried by voice vote as follows:
PAYMENT OF BILLS
Bills to be paid from the General Fund in the amount of $ 34,444.67, from the Water Fund in the amount of $ 15,364.50, from the Joint Youth Fund in the amount of $ 1,270.65 were presented for payment. Motion to approve payment was made by Trustee Markiewicz, seconded by Trustee Barnett, discussed, and carried by voice vote as follows:
OLD BUSINESS:
Mayor Spaeth reported that after the previous discussion regarding obtaining the American Legion property to house Fulmont, it was learned that there is a party interested in purchasing the building. He indicated that there is a vacant apartment on Bridge Street, in the former Ordinary building, that would be a good fit to house Fulmont. He indicated that the rent for the apartment is $ 550.00, which did not include heat or electric. It was estimated that heating and utility costs would be approximately $ 150.00. Fulmont was looking to split the cost of the apartment with the Village. Mayor Spaeth indicated that Fulmont would be the lease holder and the Village would contract with them for services within the Village limits at a rate of $ 350.00 per month. Mayor Spaeth stated that Village would be asking Fulmont to approach surrounding municipalities for financial assistance also. After discussion, Trustee Barnett made a motion to allow the Mayor to enter into a contract with Fulmont for services provided within the Village limits at a rate of $ 350.00 per month with the understanding that Fulmont will send letters of requests for financial assistance to surrounding municipalities. The motion was seconded by Trustee Ginter and carried by voice vote as follows:
NEW BUSINESS:
Mayor Spaeth presented a request from the Knights of Columbus for their annual coin drop on October 10th from 9-1. Trustee Ellsworth made a motion to approve the coin drop as requested by the Knights of Columbus. The motion was seconded by Trustee Markiewicz and carried by voice vote as follows:
Mayor Spaeth presented a request from Search Team 5-1, Inc. for their annual coin drop on October 24th from 10-2. Trustee Ginter made a motion to approve the coin drop as requested by the Search Team 5-1, Inc. The motion was seconded by Trustee Barnett and carried by voice vote as follows:
Mayor Spaeth presented a correspondence from HRBRRD that indicated they were disposing of their current equipment trailer, which would need repairs to be road worthy, and they would like to donate it to the Village. Highway Superintendent Reidell stated the trailer needs electric brakes, which would be approximately $ 1000.00 for parts, but he felt the trailer would be good for the Village to have to carry the backhoe. He also stated that the Town might be willing to contribute and use the trailer at times also. After discussion, Trustee Barnett made a motion to accept the trailer from HRBRRD. The motion was seconded by Trustee Markiewicz and carried by voice vote as follow:
Mayor Spaeth reported that the school Crossing Guard, Jack Barker, had approached Darryl Roosa about filling in for him when he has upcoming appointments. Mr. Roosa is willing to fill in on rare occasions but it was noted that there was no official back up Crossing Guard on file. The Board would look into filling the backup position in the near future.
Mayor Spaeth polled the Board regarding the establishment of Trick or Treat in the Village. He indicated that we typically coordinate with the school. It was noted that their parade is on Friday, the 30th. The general consensus of the Board was to hold Trick or Treat on the 31st, when other municipalities host theirs. Trustee Barnett made a motion to approve either the 30th or 31st, depending on the school’s recommendation and after the Clerk determines what date other municipalities are observing. The motion was seconded by Trustee Markiewicz and carried by voice vote as follows:
Mayor Spaeth reported that the Village needs to declare itself as lead agency for the SEQRA portion of the CFA grant process for the spillway park area. After discussion, Trustee Barnett made a motion to declare the Village as lead agency for the SEQRA process of the CFA grant for the spillway park area. The motion was seconded by Trustee Ginter and carried by voice vote as follows:
Mayor Spaeth reported that he would be attending a meeting with Supervisor Groff in Warrensburg on October 2nd to look into grants for consolidating services for sewers.
Mayor Spaeth reported to the Board that the Community Collaborative Committee was recommending that a marketing/events consultant be hired by the Town and Village to promote all the events that happen around the Town and Village. It was suggested that the position would have an annual salary of $ 10,000.00, with the Town and Village splitting the cost. Mayor Spaeth reported the Village currently has $ 4,000.00 budgeted for the position. Trustee Ellsworth asked what the municipality would get for that amount and Mayor Spaeth indicated that position would be staffed through the Chamber of Commerce and one day a week would be devoted to the position. After continued discussion, Trustee Markiewicz made a motion to hire a marketing/events consultant at a rate of $ 10,000.00 annually, with the Village and Town splitting the fee. The motion was seconded by Trustee Barnett and carried by voice vote as follows:
Trustee Ginter asked about the community bulletin board/ sign on the Village green. He stated that it was a scout project and it didn’t appear to be kept current. Trustee Ginter stated that at this point, the Village should have control over it. Trustee Ellsworth agreed and stated she felt the best way to go about it was contacting the Scout and his parents to get the keys to the sign to upgrade it and take over the maintenance and obligation for it.
Trustee Barnett reported that another Scout project that was recently done, the benches along Main Street, appear very rough and he asked if they were approved by the Board. Mayor Spaeth reported that the Scout approached the Board at a previous meeting with a concept of the project and then nothing was heard from him after that. It was determined that no coordination on the project was made with Highway Superintendent Reidell as requested by the Board.
At 8:15 p.m., Trustee Barnett made a motion to enter into Executive session to discuss personnel issues. The motion was seconded by Trustee Ellsworth and carried by voice vote as follows:
At 8:25 p.m., Trustee Barnett made a motion to resume the meeting in Regular session. The motion was seconded by Trustee Markiewicz and carried by voice vote as follows:
Trustee Markiewicz made a motion to contract with the Town to contribute $ 1,500.00 toward the annual salary of Historian Gail Cramer. The motion was seconded by Trustee Ginter and carried by voice vote as follows:
Trustee Ginter made a motion to make a permanent appointment for Code Enforcement Officer Dave Edwards at a salary of $ 8,000.00, effective October 1, 2015. The motion was seconded by Trustee Ellsworth and carried by voice vote as follows:
ADJOURNMENT:
There being no further business before the Board, motion was made to adjourn by Trustee Markiewicz, seconded by Trustee Ginter and passed by voice vote with no one dissenting.
The meeting was adjourned at 8:30 p.m.
Respectfully submitted,
Wendy Reu, Clerk
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